Membership System for Dues Paying Members

A person in charge of a group is an important person. Managing a group is exciting especially when you know that you are doing it better than anyone. Membership System is a COMPLETE ONLINE ENVIRONMENT for the NURTURING AND COMFORT of a large group. Access your database anywhere you can get to the Internet. You and your coworkers get your contact information from THE SAME DATABASE so if someone in the office updates a Cell Phone number, EVERYONE in the office benefits.

Every group needs dues paying members. Shown above are sample dues for two members of a hosting group. Membership System makes sure that everyone is invoiced on time and payments are recorded accurately.

Membership System solves:

1. Staying in Constant Contact with your Group

2. Invoicing and Recording Payments Accurately

As far as STAYING IN CONTACT you, and your coworkers will have access to the database from their computer. You control the passwords. Several people can use the database at once. Accurate, Real time information about each Member of your Group forms relationships - the basis of your marketing. Encourage your coworkers to add the tidbits of information (you know, the post-it memos that get thrown away) to the database such as (birthdays, children, pets, hobbies, hot-buttons, etc.). Compile a database without changing what you're doing now. Your database builds in size and accuracy without any effort. Membership System helps you build and maintain a group.

In your database you have a Dues screen (shown here). The Dues Screen holds the membership dues for each member. The system includes an Auto-Invoice function that automatically produces all Membership Invoices at one time (press a button and all invoices come out your printer). Then, for each member, it records that the invoice has been issued. As payments come in, you balance the account for each member. This system knows exactly who has paid and who hasn't. There is a Past Due Accounts report to easily track non-paying members.

Internet Man Online Systems and Modules

1. How does the system work?

It is a web based system with a contact database as the central feature. You enter all your members into the database, either manually or all at once (from a spreadsheet for example), then you run your group from the system.

2. How does it know how to invoice?

Each contact record has a Dues Screen. You set up the screen initially by date, rate, and service. An example entry would be 3 month membership, at $35 per month, beginning on April 1. The system picks this up, creates the invoice, and automatically adjusts the start date to July 1.

3. What format are the invoices?

The invoices are output in MS Word format. They come out as a mulit-page Word doc that can be printed. It is the same for the Envelopes. This way the invoices and envelopes are printed at one time.

4. Does the system keep track of who has paid?

When an invoice is printed, in automatically makes an entry into the contact's payment screen, entering a debit for that client on that day. When payment is received you create a corresponding credit for the client, balancing their account.

5. How do I know where I stand financially?

The system includes an Accounts Receivable Report that can be run in past due, 30 days past due, 60 days past due, and 90 and 120 days past due modes. These are online reports, where each entry links directly to the corresponding contact record making it easy to chase down payments and keep clients current?

6. How do I market to my Membership?

There is a download spreadsheet function that sets up a datafile that is can be used to mail-merge Microsoft Word. Using the download spreadsheet function you always have a 100 percent accurate database to market to.

7. Does the system work with Email?

We recommend our Broadcast Newsletter module. With Broadcast Newsletter creating and sending an E-Zine is no harder than entering your text and clicking a button. Alternatively you can download a spreadsheet (including email) and use that with third party Email software.

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